Marsh Lake Fire Rescue Society Meeting

General Meeting

July 10/06  7:30 PM at the fire hall

  Present: Donna, Irv, Marg, Harlan, Rob, Wray, Mike L., Lisa, Judy, Jean, Jurgen, Blair, Ed

 

  • Minutes read, accepted.

 

  • Medical Officer's (Irv) report: YTG is promising a new 4x4 ambulance which is the box style high ground clearance type useful for our area. Also, Irv would like to organize a drop in clinic to check blood pressure and blood sugar levels of community members, at the new community center.

 

  • Fire Chief's (Jurgen) report: Discussion of year to date stats for MLFR, the new water tanker has arrived, but has numerous mechanical problems. The new forestry 4x4 (Bush Truck) contains wildfire fighting equipment, and is a good vehicle. The old fast attack truck is now the Pump Truck (contains the Tohatsu pump and related hoses). The Suburban remains the Suburban. The Fire Chief's conference will be held Aug 21/06. The rescue jaws were supposed to be here July 21/06, but the tender was screwed up, so we will have to wait another 90 days. An eight hour training course will be part of the deal.

 

  • There was a general discussion of low volunteer turnout in the community.

 

  • Jurgen continued: He and Wray attended a vehicle extrication course in Atlin which was sponsored by the Justice Institute. The firehall generator will be a diesel, 5 kW with a transfer switch. The wildfire awareness workshop held in June was poorly attended. The Tagish workshop had better attendance. The Prometheus Fire Prediction computer program was demonstrated by Dave Milne. With the program Dave was able to show the difference that a 100 meter fire break made on a simulated fire versus the same fire without a break.  The fire that reached the break was slowed by 2 hours without human intervention.

 

  • Motion by Jurgen: " Due to the increased size of the medical rescue fleet, MLFR requires the addition of 2 vehicle bays to the Marsh Lake fire hall."  The letter to be sent to Bea Felcher (Ambulance), the DM, ADM, Pat Rouble (MLA), Protective Services. (Irv to be included in the drafting of the letter). Seconded by Irv. Carried.

 

  • Jurgen: A new Fire Smart application has been sent in for Old Constabulary and Doehle drive.

 

  • Newsletter report (Rob): The June issue will be published sometime this month as people have been busy. The deadline for submission was July 7, the new one is ASAP. This may be the last newsletter edited by Rob, hopefully Gloria Lommerse will take over the duties.

 

Below are the constitutional changes that were voted on and carried.

 

  • (part 6.28) "A Quorum for the board proceedings shall be 25% of the board of directors with a minimum of 3"

M:Irv

S:Marg

 

  • (part 5.22d) ADD: "If they so desire"

M:Irv

S:Marg

 

  • (part 5.22e.1) CHANGE officers to: "Deputy Fire Chief, Deputy Medical Officer, President, Vice President and Directors"

M:Jurgen

S:Rob

 

  • (part 5.22e.2) CHANGE to: "Fire Chief, Medical Officer, Deputy Fire Chief, Deputy Medical Officer."

M:Irv

S:Rob

 

  • (part 5.22i) "Only those defined in the Policies and Procedures Manual of Marsh Lake Fire Rescue as voting members are eligible to vote for Fire Chief, Deputy Chief, Medical Officer or Deputy Medical Officer."

M:Judy

S:Irv

 

  • (part 5.22j) "Nominations for Fire Chief, Deputy Fire Chief, Medical Officer or Deputy Medical Officer will be accepted up to 30 days prior to election date or as otherwise defined in the Policies and Procedures Manual."

M:Donna

S:Rob

 

  • (part 5.22k) " For the elections for Fire Chief, Deputy Fire Chief, Medical Officer or Deputy Medical Officer one ballot will be provided to each voting member 15 days prior to the election, and will be accepted until counting of ballots. Ballots may be sent and received by Election Officer only. The ballot distribution (sent and received) is as follows:
      In Person
      Email
      Fax
      Regular mail

Ballots may only be received by appointed Returning Officer.

M:Rob

S:Jurgen

 

  • (part 5.22l) "The Returning Officer shall be the President or his/her designate and approved by the board. The Returning Officer shall be the sole distributor and collector of ballots.  The Returning Officer contact information including mail address, email and phone number will be on the ballot."

M:Irv

S:Ed

 

  • (page 1, order in council) REMOVE: AGM and File Date lines from front page of Constitution

M:Irv

S:Donna

 

  • (part 3.9) "AGM shall be held no later than 2 months after Society Year End." REMOVE everything else.

M:Jurgen

S:Rob

 

  • (part 2.2a) CHANGE to: "Who: 'Have paid their dues'.

M:Judy

S:Jurgen

 

  • (part 2b) REMOVE 2b.

M:Judy

S:Jurgen

 

  • (part 2.7a) CHANGE to: "Non-payment of dues"

M:Marg

S:Irv

 

  • (part 3.11) DELETE "With agenda" CHANGE "21" days to"7" days.

M:Judy

S:Ed

 

  • ADDITION (part 4.18f) "Voting by phone and email will be allowed on special occasions, at the discretion and direction of the Society President, and does not replace any of the four required annual meetings."

M:Marg

S:Irv

 

  • (part 7.38a) DELETE everything after "general membership" and ADD "Fire Chief and Medical Officer."

M:Donna

S:Ed

 

  • (part 7.38f) "Executive is defined as President, Fire Chief, Medical Officer and Treasurer."

M:Ed

S:Marg

 

  • (part 7.37dd) CHANGE "Deputy Fire Chief" to "Medical Officer"

M:Rob

S:Ed

 

  • (part 11) REMOVE "***check again"

M:Irv

S:Jurgen

 

  • (part 11.48) REMOVE 48

M:Marg

S:Jurgen

 

  • (part 11.49) REMOVE 49

M:Irv

S:Ed

 

  • (page 1) ADD "Year End: March 31"

M:Donna

S:Marg

 

  • (5.19a) ADD "All counting of ballots will be held at the AGM."

M:Marg

S:Irv

 


  • There was discussion of a MLFR name change.

 

  • Jurgen: The name Marsh Lake Emergency Services is okay, but changing vehicle decals is a lot of work and expensive.

 

  • Motion by Donna: "Change the name of the Marsh Lake Fire Society to 'Marsh Lake Emergency Services Society.'"

S:Jurgen . Carried.

 

  • Motion by Marg: "Put a mission statement into the Standard Operating Guidelines Manual of role of MLFR."

S:Wray. Carried.

 

  • Motion by Jurgen: CHANGE "'Policies and Procedures Manual' anywhere mentioned in constitution to 'Standard Operating Guidelines Manual'."

S:Irv. Carried.

 

  • Wray's request for funds for the battery-powered reciprocating saw was discussed. Jurgen reported that a saw has not been purchased yet, as the ditches are dry (the reason a battery-powered saw was needed).  He will look for a saw that can use AC or DC.

 

  • Motion by Wray: "Change the Postal box for the Marsh Lake Emergency Services Society from the present location to somewhere in Marsh Lake."

S:Marg. Carried.

 

  • Report by Wray on the traffic control course.  There have been 7 graduates of the course.

 

  • Jurgen: There have been preliminary talks about a cargo slide out tray for the suburban (rolling cargo bed). The cost may about $1500.

 

  • There was discussion of the Karl Hardtke award. Jurgen, Marg and Sue Walton have expressed interest in being part of the committee.

 

  • There was discussion on a party for Dennis Levy. Committee for the party: Donna, Harlan, Ed.

 

  • Report by Ed on efforts to raise funds for the Lung Foundation have resulted in $40,000 being raised.


meeting was adjourned @ 2155 hrs

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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