Marsh Lake Fire Rescue

 (originally in Word format)

 

 
ANNUAL GENERAL MEETING                       MINUTES                                              AGM 2004 

 

MARSH LAKE FIRE RESCUE SOCIETY      

“In support of the Active Response Team”

 

Date:                       November 17, 2004

Time:                      7:30 pm

Location:               Marsh Lake Fire Hall Training Room

                                                               

1.        CALL TO ORDER by Graham Gifford, president at 7:30 PM

 

2.        EXECUTIVE Jurgen Wilms (DFC), Graham Gifford (President), Carol Alexander, (Vice-President) Sue Greetham (Secretary), Leslie Levy (Treasurer)  DIRECTORS:  Marg Dunn, Rob Alexander, Mike Larsen, Jean Cook

 

3.        MEMBERS  40 Members present

 

4.        ADDITIONS TO AGENDA : None

 

5.       MINUTES – October 27, 2004.

 

A motion (#1) was made Donna Larsen that Minutes of the October 27th meeting be accepted, 2nd by Carol Alexander.  All in favor. Carried.

 

6.        TREASURERS REPORT  AGM Annual Financial Statements were presented by Leslie Levy, Treasurer. Leslie stated that the MLFRS remains a Category ‘C’ Society for filing purposes. Discussion followed with questions and answers.

 

       November 1, 2003                                  Opening Balance            $13,714.32

       October 31, 2004                                    Closing Balance             $11,984.48

 

A Motion (#2) was made by Leslie Levy that the membership approve and accept these financial statements for the fiscal year ending October 31, 2004 2nd by Jurgen Wilms.   All in favor. Carried

 

A Motion (#3 )was made by Leslie Levy that the Marsh Lake Fire Society send a letter to the Registrar of Societies asking that (s)he waive the requirements for a Professional Accountant to review the Financial Statements for the year ending October 31, 2004, 2nd by Jean Cook.  All in favor.  Carried.

 

 

7.        SOCIETY CORRESPONDENCE  A  letter was received and filed from Patrick Rouble, MLA Southern Lakes with commendation to the MLFRS and it’s volunteers for the tremendous value that they contribute to our community.  A letter was sent by the active response team to Yukon Electric for the donation of a surplus rapid response vehicle to add to the current Marsh Lake fleet.

 

8.        REPORTS

 

1.           CONSTITUTION AND BY-LAWS  Several constitutional issues were discussed for follow up in committee                    with report to follow.  These issues included the establishment of a review committee to define ‘Active          Responder’ and ‘auxiliary personnel’ for the purposes of voting. Proxy Voting was another is for review.                 We were reminded that a hard copy of the current constitution is required posted at the fire hall property for        viewing by all members and it was further suggested that copies be available at the AGM annually for review                     and comment.

 

A Motion (#4) was made by Donna Larsen that for the purpose of this evenings Election, the definition of an active responder eligible to vote be stated as members who have been on the active payroll during te fiscal  period November 31, 2003 through October 31, 2004.2nd by Ed  Schiffkorn.  All in favor.  Carried.

 

 

2.                   FIRE CHIEF REPORT, Dennis Levy absent, report provided by Jurgen Wilms.  Copy of MLFR Response Report 2004 attached.

3.                   MEDICAL REPORT was presented by Irv Harper, medical officer and Irv emphasized increased calls and severity of calls over the past year.  Skills and training has been completed and volunteers are meeting national standards. A new to Marsh Lake Ambulance has just been received and will significantly increase ability to respond and stabilize medical calls through transport.

 

  1. FIRE SMART REPORT was presented by Mike Larsen.  The 2004 application for 90,000 abatement program was approved to the $60,000 level and subject to a clean up of prior work completed component.  After the cleanup, South McClintock has been selected as the priority abatement area.  Bilsten Creek Contracting have been awarded the contract.

 

  1. MEMBERSHIP, Carol Alexander reported 40 current paid society members.  Dues for 2004 were confirmed at $1.00 and are required by members to be in good standing for voting privileges.  The ____ members present paid their dues.

 

  1. COMMUNICATION, Rob Alexander reported the next newsletter is scheduled for December 2004 and he is currently investigation all methods for reducing mailing costs.

 

  1. FUNDRAISING, Carol Alexander reported on the proposed joint Christmas Social, tentatively scheduled for December 4.  Theme ‘English Pub Christmas’ with the MLFRS managing the evening including arrival activity, bar and dinner with the Community Society managing the balance of the evening including entertainment, auction and bar.  A joint fund raiser to include a Christmas Tree, wrapped gifts for children and canned food.

 

A Motion (#5) was made by Carol Alexander that the MLFRS undertake the joint Christmas Social in partnership with the Community Society, scheduled December 4, 2004, 2nd by Marg Dunn  All in favor.  Carried.  Carol invited anyone interested in planning to meet on Nov 19th at 1PM with the committee.

 

 

  1. EMERGENCY PREPAREDNESS PLAN, Donna Larsen reported on the success of the funding application in the amount of $50,000.00 to proceed with the planning and implementation.  The development committee consists of Donna & Mike Larsen and Jurgen Willms.  Committee members are invited.

 

9.       ELECTIONS FOR 2003 MLFRS EXECUTIVE AND BOARD MEMBERS:

 

Active Members with Voting privilege include: members who have been on the active payroll during te fiscal  period November 31, 2003 through October 31, 2004.

 

The President called three times for Nominations to the following Offices, from the Active Response Team:

Fire Chief               Jurgen Wilms was nominated by Drew Whittiker                                                                                                          Nominee accepted the nomination

 Mike Larsen was nominated by Donna Larsen                                                                              Nominee accepted the nomination

A vote was called by the president. Ballots were distributed

Scrutineers: Fred Hutter & Marg Dunn collected and counted   ballots.                                                   Marg Dunn declared Jurgen Willms, Fire Chief

 

A Motion (#6) was made by Marg Dunn to destroy the ballots, 2nd by Carol Alexander.  All in Favor. Carried. Ballots were destroyed.

 

Deputy Fire Chief  Wray Lyons was nominated by Marg Dunn ?                                                              Nominee accepted the nomination

Mike Larsen was nominated by Sue Walton ?                                                                               Nominee accepted the nomination

A vote was called by the president. Ballots were distributed

Scrutineers: Fred Hutter & Marg Dunn collected and counted   ballots.                                                   Marg Dunn declared Mike Larsen, Deputy Fire Chief

 

A Motion (#7) was made by Marg Dunn to destroy the ballots, 2nd by Sue Walton.  All in Favor. Carried. Ballots were destroyed.

 

Carol Alexander assumed election duties calling for those board members willing to stand for the positions  Nominations were called three times from the floor for additional board members:

 

SOCIETY

President                                               Nominations were called

Graham Gifford nominated by Irv Harper.

                                                                Nominee accepted the nomination.

                                                                Nomination was called for president

                                                                Nomination was called

                                                                Nominations closed.

                                                                Graham Gifford was acclaimed for the position of Present

            Vice President                                           Nominations were called.

                                                                                Carol Alexander nominated by Jurgen Willms. 

                Nominee accepted the nomination

                                                                Nomination was called for vice president

                                                                Nomination was called for vice president

                                                                Nominations closed.

Carol Alexander was acclaimed for the position of V.P.

 

A motion (#8)) was made by Marg Dunn to request that the current active directors willing to remain in office declare themselves and a vote be taken on the whole 2nd by Carol Alexander.  All in favor.  Carried

 

Directors from Current slate:             

                                                                                Jurgen Willms

                                                                                Rob Alexander stands

Marg Dunn stands

Mike Larsen stands

                            Lisa Snyder stands

             Nominees                               Lucy Driscoll, willing to stand

                            Fred Hutter, willing to stand

                            Donna Larsen, willing to stand

                            Dennis Levy, allowed his name to stand

                            Wray Lyons, willing to stand

 

A Motion (#9) was made by Marg Dun to accept the new Executive and slate of Directors, 2nd by Susan Walton.  All in favor.  Motion carried.

 

                Appointments:                                     Secretary:  Donna Larsen

                                                                                Treasurer:  Lisa Snyder  

 

Standing and nominated Executive and Board acclaimed.

Elections for 2004/2005  complete.

 

10.    NEW BUSINESS

 

  1. Gord Reed suggested that the MLFRS consider a ‘Search & Rescue’ service.  Jurgen Willms responded with comments relative to the current level of responsibilities and that this could be brought up during regular Tuesday evening meetings.
  2. Gord Reed informed members of his business ‘Good To Go Army Surplus’ , specifically the supply of New Uniforms and he would supply a catalogue.
  3. Leslie Levy thanked Vanessa, Brianne and Natasha, the youth helpers at the funding raising dinners for their volunteer efforts.

 

A Motion (#10)  was made by Leslie Levy to provide these three volunteers with a token Gift Certificate for Wall Mart in the amount of $25.00, 2nd by Irv Harper  All in favor.  Motion carried.

 

  1. Leslie Levy presented a Letter of Congratulations to the new Fire Chief from Retired Chief, Dennis Levy in his absence, along with the presentation of Fire Chief Stripes. Jurgen Willms accepted the gift with thanks.

 

  1. Wray Lyons notified the membership that the Jaws of Life have been repaired and are back in service.

 

11.   ADJOURN                                                                                                                                                   

 

A motion (#11) was made by Carol Alexander to adjourn at 9:40 pm, 2nd by Sue Greetham.  All in favor.  Meeting closed.

 

NEXT GENERAL MEETING

to be called by the president.