SOCIETIES ORDINACE
MARSH LAKE COMMUNITY SOCIETY
CONSTITUTION
OCTOBER 2008
Adopted:
1987 (as Marsh Lake Community Club)
Revised:
May 1995
Revised:
March 2001
Revised:
October 2008
ARTICLE I The name of the Society will be “Marsh Lake Community Society”.
ARTICLE II The operation of the Society will include all subdivisions between the Judas Creek culvert (southern boundary) to the Yukon River Bridge and the McClintock Valley River Road (northern boundary). These boundaries correspond with the boundaries of the Marsh Lake Local Advisory Council.
The business of the Society is to be chiefly carried out at the Marsh Lake Community Centre, 80 Doehle Drive, Judas Creek. The mailing address for the Society and the community centre is Box 2241, Marsh Lake, Yukon, Y0B 1Y2. The community centre is the place where the records of the Society will be kept.
ARTICLE III The vision of the Society is for Marsh Lake to be a healthy vibrant active community. The objectives of the society are:
Social
· Maintain the society as open, accessible and inclusive to everyone in the community.
· Increase community participation and interest in local activities.
· Nurture respect and collaboration in the community.
· Foster community pride and identity.
· Cultivate networks and communication amongst Marsh Lake organizations.
· Provide a range of activities representative of the community interests.
· Foster a sense of ownership in the community (e.g. facilities, activities, each other, etc.)
Environment/Health
· Foster emotional and physical health.
· Develop opportunities to lead active lifestyles at Marsh Lake.
· Facilitate a healthy and safe environment.
· Promote the natural environment that inspires outdoor activity.
· Adopt and support environmentally sound practices.
Economic
· Support revenue generators that reflect our social and environmental values.
· Maintain financial sustainability.
· Encourage local entrepreneurial spirit.
SECTION A: MEMBERS
1. Anyone who resides, owns or rents property in the area outlined in Article II is a member of the Society.
2. All members of the Society shall have the right to take part in all the Societies activities and to use all the facilities established by the Society for the promotion of its purpose, subject to such regulation and the payment of such additional fees as the Directors may from time to time prescribe for specific activities.
3. If a dispute cannot be resolved by the Society, it will be settled by the Arbitration Act of the Yukon.
4. Members shall not receive any remuneration for volunteer services.
SECTION B: MEETINGS
1. The Annual General Meeting will be in May. The election of new officers may be held at the Annual General Meeting or any other time as directed by the President.
2. The fiscal year shall run from April 1 to March 31st.
3. Other General Meetings over and above the Annual General Meeting will be held during the fiscal year on the last Wednesday of odd months or as directed by the President. Special meeting may be held during the fiscal year as directed by the President or in his/her absence the Vice President. Directors’ meetings will be held on the last Wednesday of even months.
4. Notice of all Society General and Special Meetings will be posted a minimum of ten (10) days in advance of the said meeting.
5. A quorum at any Society General or Special Meeting shall be a minimum of eleven (11) members including five (5) of the Society’s directors.
a) If a quorum cannot be reached at an annual or special meeting of the Society, notice shall be once again given and the Society shall set a new meeting date within 30 days of the date of the first scheduled meeting.
b) At the rescheduled meeting, the business of the Society can be carried out without a quorum present.
6. A quorum at any Directors’ Meeting shall be five (5) of the Society’s directors.
7. Meetings shall be conducted in accordance with recognized practices (e.g. Roberts’ Rules of Order).
SECTION C: VOTING
1. Each member present is entitled to one vote on any motion or resolution at a General, Special, or Annual meeting. There will be no proxy voting.
2. The President (in his/her absence the Vice President) shall cast the deciding vote in the event of a tie.
SECTION D: APPOINTMENT OF DIRECTORS AND OFFICERS
1. The election of a minimum of eight (8) and maximum of eleven (11) Directors from members shall take place at the Annual General Meeting of each succeeding year or at a meeting as directed by the President, and from their own number shall elect a President, Vice President, Secretary and a Treasurer and such other officers as necessary.
2. The Board of Directors will include a representative from each ward of the Marsh Lake Local Area Advisory Council (LAC). The representative must reside, own or rent in the ward she/he is representing. In the event a ward is not represented following the election, that seat will remain open until the next General meeting. If at that time no representative has come forward the seat can be filled by a member at large.
SECTION E: DUTIES OF OFFICERS AND DIRECTORS
1. The President shall:
a) have the power to appoint a chair-person to head committees.
b) chair all Society and Director Meetings.
c) act as an ex-officio member of all committees of the Board.
d) be responsible for conducting the affairs of the Society in accordance with the objects set out in the application for incorporation and in accordance with these by-laws.
e) provide direction and leadership for the manager and staff of the Community Centre.
2. The Vice President shall:
a) perform the duties of the President in the absence of the President or at the request of the President.
3. The Secretary shall:
a) record all votes and minutes of all proceedings at all Society and Directors meetings.
b) attend to Society correspondence and reports, and maintain the Society records.
c) upon request by any member of the Society, name a time and place for the inspection of records within ten (10) days after the receipt of the request.
4. The Treasurer shall:
a) act as custodian of the Society funds.
b) oversee the accurate account of receipts and disbursements in books belonging to the Society.
c) direct the deposit of Society funds to credit of the Society in a bank account maintained in the name of the Society and recommend prudent investment opportunities that reflect sound fiscal management.
d) provide leadership and guidance to the Centre Manager in the disbursement of the funds of the Society as approved by the Directors and in accordance with the annual budget approved by the Society.
e) render at all meetings of the Society, or whenever required, an account of all financial transactions of the Society and of the financial position of the Society.
f) create a proposed budget for the upcoming year to be approved by members, at a Special Budget Meeting. Any changes of over $1000 to this budget require membership approval.
SECTION F: SEAL
1. This Society will operate with no seal.
SECTION G: BORROWING POWER
1. The bank account of the Society will require signatures of two (2) of the following four Officers or Directors: The President, Treasurer and two (2) designated Directors.
2. The Society shall have borrowing power.
SECTION H: FINANCIAL STATEMENTS
1. Pursuant to the Societies Act, the members may waive the appointment of an auditor for the fiscal year ending March 31.