Item

Description

Action

4.1

The draft EBA Engineering Geotechnical Evaluation report was discussed. Report highlights included overview of test pit locations, soil types encountered and percolation rates for an on site sewage disposal system. The site is considered suitable for slab on grade construction and the report includes recommendations for Site Preparation, Foundation Design, Insulation Requirements, Concrete Design, Site Grading and an On-Site Sewage Disposal System.

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4.2

Gordon Sinclair presented three conceptual design drawings depicting the main and second floor plans. The three conceptual plans were referenced to the topographical site plan. The proposed building site is situated to take advantage of the level area located slightly West of the building location previously indicated in the feasibility study. This proposed building site provides for expansion to the South and East of the facility and will accommodate a large parking lot or events area East of the building. It is proposed that the sewage absorption field be constructed Southwest of the building and be fenced to prevent foot and vehicle traffic on the field in the winter.

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4.3

Conceptual Design Option #1 was developed to illustrate the areas that were described within the FSC feasibility report. The overall building area included all of the room areas identified in the report. Option #1 has a main floor area of approximately 8,600 ft² and a second level floor area of 4,000 ft². Total building area exceeds 12,000 ft². It was noted to the committee that floor plan option #1 was developed for illustration purposes only and that the size of building exceeded the stipulated requirements under the design contract.

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4.4

Conceptual Design Option #2 provided a reduced area floor plan with a community hall/ recreation room area of approximately 3,000 ft^2, which will accommodate over 100 people for large public gatherings and banquets. The main floor plan includes a large lobby/entrance, kitchen, change rooms, storage areas and a fitness room within a floor plan of approximately 6,700 ft^2. The second level includes washrooms, administration offices, meeting rooms and mechanical space for a combined area of 3,700 ft^2.  The total building area exceeds 10,000 ft^2. 

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4.5

Conceptual Design Option #3 is similar in layout to option #2 but reduces the circulation space within the lobby /corridor areas by providing one access point into the community hall area and moving the interior stair well inboard of the building footprint. The community hall / recreation room area remains at 3,000 ft^2. The main floor plan includes a large lobby/entrance, kitchen, change rooms, storage areas and a fitness room within a floor plan of approximately 6,400 ft². The second level includes Washrooms, administration offices, meeting rooms and mechanical space for a combined area of 3,000 ft².  The total building area exceeds 9,000 ft². 

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4.6

Committee members discussed the orientation of the building, the functions of the spaces, size of spaces, access to the building and the adjacencies of rooms within the building. The committee also indicated a preference for the mechanical spaces to be placed on the West side of the building as a separate area. The mechanical space requirements will be refined once a decision is reached regarding the supply of potable water for the facility. At this time two options are being considered; a) Drilling a well on site or b) Installing a large storage tank system and using a water delivery service. If a storage tank system is selected additional mechanical space will be required.

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4.7

Malcolm Taggart provided the committee with preliminary information related to the market studies being conducted by his company. Market opportunities for vending machines, hall rentals and businesses that may be established with the facility were discussed. The Marsh Lake Community Society is very interested in exploring revenue-generating opportunities to assist with funding the operational costs of the facility.

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4.8

The meeting concluded with Gordon Sinclair advising the building committees that the ideas and sugestions tabled during the meeting were very informative. The information will assist the design team with refining the conceptual design options. The consultants will consider this information while refining the next set of floor plans.

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4.9

Committee members expressed their appreciation of the design work and information Sinclair and Associates tabled for review.

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4.10

Schedule for the next meeting – TBA

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