Building committee

March 8, 2004

Present: Mike Larsen, Donna Larsen, Tiffanie Tasane, Lucy Skuba, LeaAnn Dorval, Blair Corley, Ray Magnusson

Regrets: Wolf Schall

§         MLCS received $140, 000 from YTG for building design. The money is approved under the Sport and Rec budget.

§         Sport and Rec will designate a government rep to attend our meetings. This will either be Sue Meikle or Chris Milner

§         First task that Sport and Rec want to see is a feasibility study.

-what is our O&M?

-how will it be handled?

-what costs are included? Etc

§         Donna spoke with Malcolm who would be willing to do the study. Quoted at $5000. Part in-kind donation.

§         Group discussed whether or not we should survey the committee. This would include a budget to accommodate different scenarios. The survey could be a joint effort with MLFRS and could address the issue of volunteer recruitment.

§         The group talked about the need to hire a team for this stage of planning and design. The team will need to include a project manager, an architect and someone to do the feasibility study.

§         Discussion re: sole sourcing the project manager or putting out an RFP. Tiff and Mike stated that the process needs to be open and accountable to the public and that we need to be transparent with our planning and decision making.

§         Decision to put out an RFP for project manager in the local paper including:

-submission of qualifications

-job description

-references

-resume

-budget/fees

Lucy suggested we ask for a budget for all phases including construction. Ray pointed out that without a plan we can’t know what the budget will be.

The committee decided to change the wording from an RFP to an expression of interest. Tiff will ask Sue Meikle for a list of local project managers.

§         Mike raised the issue of a treasurer’s role in this project. Discussion about someone on the committee taking that role, the PM taking that role or the MLCS treasurer being responsible. Mike stated that the committee should have access to figures at all times.

§         Mike will post FSC report on the website for interested parties.

§         Discussion re: what to include in a contract for the project manager.

§         Suggestion from Donna that we ask MLCS to fund the feasibility report. There is no approved budget for MLCS as we are between years. The AGM is May 26^th.

Meeting Adjourned