Marsh Lake Building Committee Meeting #14

January 23, 2005

Marsh Lake Fire Hall

Present:      Lea-Ann Dorval, Blair Corley, Lucy Skuba, Tiff Tasane, Susan Walton, John Streicker, Mike Frasher, Donna Larsen

Regrets:      Mike Larsen, Wolff Schall, Paul Sparling

14.0

Call to order:         10:15 am

14.1

Agenda:      Accepted

14.2

Board Meeting Report.

-         Donna L. gave a synopsis of the last MLCS board

-         Two main issues (1) the community building should be able to maintain and sustain itself (2) the community building meets the needs of the community – namely a club room and fitness room.

-         A club room means: a private lounge with membership, sign in sheet and allows for one guest per member.

-         The board would control activities and make their own bylaws

-         There would be no need to apply for special licenses

-         Needs to be a controlled/designated area and the bartender is required to have a visual of the room

-         Biggest cost of a club room license would be the cost of an employee

-         Outside of club, special operating permits - SOPs - can be sought to serve alcohol in other areas of the community centre (up to 26 SOP’s per year @$50.00/ea.)

-         The board accepted schematic #7 and would like the Bldg. Committee to work within the plan. If need arises they are willing to seek extra funding to increase the footprint of the building in order to accommodate the needs of the community.

-         Donna L. wants to have a letter from the board by Wednesday Jan. 26^th to the government if increased funding is needed.

-         Blair C. suggested we wait on letter until plans more solidified.

-         Clarification on role of board and role of committee – much discussion throughout this meeting in regards to the parameters of the committee. The committee recognizes the board does have ultimate fiscal responsibility for the proposed community building therefore they have the final say.

14.3

Discussion re: Malcolm’s report

-         It was felt that Malcolm should also talk with Marg Wallace, the recreation coordinator, regarding the fitness room. He has previously spoken with Gary Putland re: bar, and Lea-Ann D. re: special events. –ACTION

-          

-         Operating and Maintenance

-         Deficits in scenarios do not reflect a heat pump

-         Unlikely that heat pump could act as primary source of heat. Therefore boiler required and cost of heat pump is additional.

-         Mike F. suggested that if the capital cost of the heat pump could be covered within approximately 7 (or less) years of O&M then it will likely be considered viable.

-         Difficult to alter O&M until decisions definitively made re: heat source.

-         Further investigation required.

14.4

Discussion re: incorporation of club room within the existing plans of schematic #7, while fulfilling the alcohol licensing requirements

-         Donna L. requested a new scenario that would allow a club room to be both in the front area and in the back meeting room, stressing that the concept of flexibility was important.

-         Many hypothetical scenarios envisioned.

-         Mike F. feels a club can be accommodated within the confines of schematic #7 and suggested that placing the club room more to the front will make the community centre more vibrant.

-         Projections are needed from Malcolm re: club $ generation

-         Mike F. commented that the committee needs to keep a balance between the two overlapping needs of design and O&M.

-         Business and marketing plans will be an ongoing process and will be reviewed and altered as desired by future needs.

-         Reminder that the design (#7) footprint was approved.

-         Mechanical room was chosen for specific reasons and to change its central location (especially attachment to gym) would probably increase costs significantly.

-         The building designed at $1.5 projected cost (actual cost unknown until up for tender).

-         Social concerns brought up re: liquor consumption and recreation mandate and presence of children.

-         After discussion, most members thought that the front gathering area of the community centre would be the better space for the club. Club bylaws could be drafted to ensure that alcohol consumption would be moderate – the idea being to promote a social space rather than a “drinking” space.

-         Concerns voiced re: too much back and forth between board and committee.

-         The focus should be on community service first then revenue.

-         The committee makes recommendations and board gives direction.

14.5

Decision:  to seek a meeting with the board to

i.        clarify the role of the building committee with respect to the decision making process and to ask for a decision regarding the term of the committee;

ii.      review the results of Malcolm’s report which will be completed;

iii.    and review and discuss the design possibilities of potential revenue generating areas (e.g. library, club room, fitness room). Mike F. to speak with Gordon S. re: possible scenarios.

14. 6

Adjourned:            1:00 pm