Marsh Lake Building Committee Meeting #12

December 6, 2004

Marsh Lake Fire Hall

Present:      Lea-Ann Dorval, Blair Corley, Mike Larsen, Donna Larsen, Lucy Skuba, Tiff Tasane, Susan Walton, John Streicker, Gordon Sinclair, Mike Frasher, Chris Milner

Regrets:      Wolf Schall

12.0

Call to order:         7:05 pm

12.1

Agenda:      Accepted with addition of introduction of interested new board member

12.2

Amendment:         to minutes of Nov. 15^th. Mike Frasher quoted as saying we were “on budget,” this to be clarified to read that the planning aspect of the project is thus far “on budget.”

12.3

Minutes:     Nov. 15^th minutes Accepted
Nov. 27^th tabled as same not yet distributed

12.4

Decision:     Paul Sparling introduced and accepted as new member of the Building Committee

12.5

Discussion re most recent design (refer to Dec 4^th floor plan option #7)

-         There is a high possibility (per Gordon S.) of this 696 sq. metre building being built within the 1.4 million dollar budget.

-         Fitness Room will be shown in plans as a future potential space.

12.6

Discussion re Gym

-         Height of gym ceiling: The cost difference between an 18’ ceiling and 24’ ceiling is due to increased cost of paralam studs which would need to be used. 18’ is the highest height able to be built with 2”x8” studs (i.e. stock lumber).

-         Increased cost of heating this space should also be taken into consideration (O&M).

-         Height of the gym ceiling to be tabled until John, Lucy and Paul are able to tour several schools and look at ceiling heights.

-         Cost of a dividable wall in the gym would be aprox. $40,000. This was not seen as cost effective and that division of the gym space could be created effectively with the use of a drapery-type system.

-         Aesthetics of the gym flooring: Discussion re: hardwood vs cushioned vinyl sports floor. Hardwood v. expensive with increased amount of maintenance over the years (although aesthetically v. pleasing). Cushioned vinyl is cheaper, cushioned sports floors do not have a lot of slide on them therefore the potential for injury could be increased due to the hard stop aspect of a non-slippery surface. Vinyl is durable and good for sports, but not so good for dancing. A wooden surface could be put down for dances etc. or kids/people could take off their shoes and slide on socks if that is desired.

-         Windows in the gym: most seemed to like the windows in the gym and the increased amount of daylight they give. Window height is lower so people can look out, there will be removable plexiglass inserts made to protect the windows / blinds during sports activities.

12.7

Action:     John, Lucy and Paul are to visit other gyms and report to committee.

12.8

Discussion re Mechanical Room

-         Accessible from outside only. Gordon reinforcing importance of having outside access vs. inside access. Decreased amount of fumes into the building proper, and also that the room would (hopefully) not need accessing on a regular basis during day to day use.

12.9

Discussion re Lobby + Admin / Library space

-         The lobby area can hold 56 people.

-         The “gathering” area can hold 26 people.

-         Total of 82 people in the front area.

-         A lobby door can be locked/blocked off to increase the amount of usable space while still maintaining enough access and emergency exits.

-         Discussion of space usage. If the library houses two computer terminals and a librarian’s desk then the amount of space for books is very limited. Librarian desk may be located in the admin area, this would free up more space within the library proper. Concerns about walking through the admin area in order to access the library. Privacy/security issues with having MLCS and LAC office space within the open area. Privacy/space can be delineated creatively via placement of furniture, flow of traffic, plants etc.

-         Gordon S. thought rules state that library must be accessible only when authorized librarian present.

-         Mike Frasher redirected and stated that this floor plan (option #7) was not the detailed plan but was the establishment of a footprint/ schematic design of the floor plan. Design and interior spaces could still be moved around to a certain extent (ie. placement of windows, electrical outlets, features in rooms) in the next stages of design: “fit out”.

12.10

Discussion re Site Location

-         John S. brought up a concern (voiced by community resident) re: the location of the building and the lack of late afternoon sun in the building itself.

-         Site locations reviewed as per location assessments in Sinclair & Assoc. schematic design report Nov. 8^th, 2004.

-         The present site location is the best one: no rock, good soils, no impingement on the trails, allows for future additions/expandability. There are now more windows/glazing in the design which will bring in more daylight and give a feeling of openness.

12.11

Decision:     Consensus on current East site location.

12.12

Discussion re funding

-         Donna L. mentioned email from Pat Rouble re: Ross River’s $$ amount increase for their community building. This is a different community from Marsh Lake with different needs/funding from government.

-         Present funding of $140,000 is up to and including the tender stage.

-         Donna L. and Tiff T. to redraft letter to Sport and Rec. regarding the progress of the MLCS building committee and to request an increase to the original 1.4 million $ asked for.  Although the projected building costs are in the range of the 1.4 million dollars, construction costs have gone up substantially in recent years and so it would be prudent on behalf of the Marsh Lake Building Committee to request further funding.

-         Donna or Tiff to circulate letter to Building Committee for review.

-         Timeline is still under stress (refer to M. Frasher report/time line).

12.13

Decision:     Consensus on adoption of footprint of option #7 (Dec-04) with the following 2 exceptions:

                          i.         the gym height is not yet decided; and

                        ii.         option for a fitness room expansion included in the plan off the northeast corner of building as previously shown.

12.14

Discussion re next open house

-         will be more of a reporting process rather than a request for feedback like the first open house. This will probably be held later in Jan-05.

12.15

Discussion re Malcolm’s report

-         the committee is concerned/anxious to see the report.

12.16

Action:     John, to follow up with a phone call or email to Malcolm.

12.17

Discussion re next steps

-         Delivery of schematic design.

-         Acceptance of the report by the Building Committee to be passed to the Board.

-         Once the design/report is signed off, we can sign new contract with Sinclair and Assoc. for the next phase of design/planning.

-         Tentative building committee meeting for next Mon. Dec. 13^th if Gordon Sinclair is able to meet with mechanical engineer. He will advise by Thursday.

12.18

Adjourned:            9:40 pm