DRAFT MINUTES JAN 26/05

1. Call To Order The meeting was called to order at 7:05 P.M. with 27 people present.

2. Approval of Nov . 24, 2004 General Meeting Minutes Moved by Perry Savoie and seconded by Donna Larsen the minutes by approved as read. Motion carried.

3. Additions to Agenda None

4. Correspondence None

5. Treasurer’s Report

Lisa noted the following changes to the presented budget : a) since the Loppet Dance will not take place, the revenue and expenses are cancelled to 0. It was moved by Lisa and seconded by Donna the budget be passes with the above changes. Motion carried.

There was no report.

Rob Alexander reported the deadline for contribution to the next newsletter is March 1. In April a special newsletter will be dedicated to a Special Project of the MLFR outlining plans for emergency procedures in the community with regard to wildfires and emergency evacuation. It will also deal with ways residents can improve safety on their property.

B. Christmas Parties.

Marg Wallace reported on the children’s and adult Christmas Parties.

The children’s party came in under budget and all the kids had a good time. Thanks to Carol Alexander and the MLFR for providing the English Pub Style dinner. An auction held at the dinner provided the MLCS with some additional revenue.

Marg Wallace reported on a meeting held with the youth to generate some activity ideas. Some of the ideas mentioned were; skating lessons ( Jessie Craig has offered to give lessons ) passes to Mt. Sima ( this were given out at the Christmas Party ) wilderness snowmobile trip, and crafts.

D. Ice Rink

Bucky Keobke reported he repaired the large snow blower and it is working. The impeller needs to be replaced.

It was moved by Bucky and seconded by Marg Dunn that Bucky has permission to replace the needed part , not to exceed $ 500.00. Motion carried. Bucky also mentioned that due its size it was not advisable to let this blower be used by the youth group.

Jurgen Willms discussed the possibility of building a zamboni to help with flooding of the rink. He will look into the cost and report back to the board.

Perry reported the Skookum Asphalt sign has been put up at the rink. He also suggested the MLCS to relocated to make them more visible.

E. Loppet Committee

Pat Healy reported everything was on track. Judy asked for volunteers for baking. Anyone interested can contact Marion Diment at 660 5616. Baking can be dropped off at the fire hall Friday, Feb. 11 between 6 and 8 P.M.

F. Planning /Building Committee

Deferred to after new business.

9. New Business

Donna Larsen briefly referred to the report. It is available at the website marshlakeyukon.net

H. Committee Charters

Donna referred to plan being discussed by the board regarding committee mandates. . Committees should have a start date, a work plan, and an end time. Perry suggested the board formulate a guideline to be used when forming a committee .

I. Census Numbers

Fred Hutter referred to the ongoing problem of the lack of an accurate census count of the Marsh Lake population. Currently the government uses the 326 number , rounded to 400 , for their baseline regarding funding for Marsh Lake. Using the voters list as a guideline, this number should be around 568. MLA Pat Rouble said the Government will be revising its count.

Many scenarios were discussed dealing with ways to get a more accurate population count.

The MLFR will be trying to formulate a primary resident information list.

Property taxes can’t be used because of the Privacy Act

Health Care cards don’t count residents with a Whitehorse address. There are forms available to change addresses. Pat Rouble will obtain them for the Society. When the forms are available the MLFR, MLCS and LAC could get together to look at the possibilities.

While not all funding is based on a per capital basis, Donna pointed out that

$ 22,000.00 of funds received by the MLCS are based on population.

It was moved by Fred Hutter and of Yukon and seconded by Mike Larsen that a letter be written to the Government of Yukon requesting a review for April 1, 2005 ,of the Marsh Lake population from current number to 568. Motion Carried

J. Other New Business. No decision has been made regarding the continuation of the position of recreational director. The board will examine all factors and make a decision for the next general meeting. Planning/Building Committee a) Review of basic floor plan. 8 schematic plans have been drawn to date. Tiffine reviewed some of the ideas b) Review of Costs , Funding Options The budget allowed by the Territorial Government is1.5 million dollars. Another source of funding could come from the Federal Infrastructure Fund. The community would be required to contribute any funds. It could be applied for as an add on to the current funding or the total amount. The priority is ensure the building is financially viable. Malcolm Taggert’s report does not include fund raising, so that would be an additional source of revenue. c) discussion: - - Paul Sparling reviewed information of heat pump installation. The pump would be installed in Bob Lake and would cost between $ 15,00.00 to $ 20,000. The latter amount be all inclusive. There would be 40 - 60 % return on heating costs. Paul will report back with more information. - Staffing for the proposed library would be funded by the government based on population of the community. An Internet hook-up would also be provided. - pros and cons of a club room were discussed. It would be members only. A fee would be charged to be a member. It would only be open 3-4 days a week. Some people were opposed to the idea of liquor being served in a community building, others were looking foreword to having a community gathering place. - a fitness room could also serve for other uses when not being used. Maybe equipment could be donated in the beginning.

Next meeting March 30, 2005