Marsh
Lake Community Society
AGM
Wednesday,
May 26, 2004
18
members present (4 current board members and 14 members at large)
Called
to order: 7:08
p.m.
Approval
of minutes from AGM 2003. Because the minutes were not available in a hard copy
format, Shirley Koebke moved that we defer the approval of the minutes until the
next general meeting. Ray Magnusson seconded. All in favour. Motion passed.
Donna
reviewed the presentation with the group. See attached. Events and committees
that took place in the past year were the building committee, the youth group,
the Loppet, Canada Day, Hallowe’en and Xmas parties, Yard Sale, Playground and
a boat safety course.
Last
year’s budget was distributed and discussed. Donna fielded questions from the
members.
The
proposed 2004/05 budget was presented with a discussion of proposed plans and
activities.
·
Building committee- Tiffanie brought the members up
to speed on recent funding contribution from YTG of $140, 000 for planning and
design. The committee has recently hired a project manager, Mike Frasher, for
this stage of the project. The group also plans to do a feasibility study. MLCS
has budgeted $7000 from our budget to pay for this study, which will address
cost concerns and revenue generators. Anyone interested in joining this
committee is encouraged to come out to the meeting tomorrow evening.
·
Youth Council- The youth group, coordinated by Drew
Whittaker, has received funds from BYTE, the Youth Directorate and Crime
Prevention for the upcoming year. The group will be having meetings in the next
week.
·
MLCS would like to move the cookshack from its
current location closer to the skating rink. Seeking estimates for this type of
work.
·
Canada Day- Donna plans to Heritage Canada to
submit a proposal for funding for a party on this day. Donna seeking ideas from
members on what type of event this should be. Suggestion that we combine
festivities with the Fire Society. Marsh Lake Tents and Events have verbally
stated that they will donate the tent at the same cost as they did last year.
The Fire Society plans to do the barbeque and face painting. Suggestion of water
games or baseball tournament.
·
Xmas Dance- the group discussed maybe doing
something different this year as the event is no longer making money.
Suggestions include a potluck, no dj, using a tent, a bonfire…
·
Loppet- the Loppet is planning to have a tent again
(as it was so successful) but only if funding is approved by Lotteries.
·
Halloween- MLCS makes the contribution of money and
the fire society has donated the volunteers in the past. We hope that they will
agree to that again this year. Carol Alexander noted that we will need to budget
for new decorations this year.
·
Playground-Sport and Rec has approved $5500 from
the capital budget to add a new piece of equipment. A climber for the older kids
is the suggestion put forth from the playground committee. Some money has been
budgeted for upkeep. Some fill and landscaping near the retaining wall. $1500
for this from MLCS budget and also for picnic tables.
·
Basketball hoop is here, a donation from Doug
Thomas. Volunteers have said that they will put them up. Donna to follow up with
Drew.
·
Administration-what is this? Administration
includes bookkeeping, admin, land leases, liability insurance, room rental,
electric bills, gas, rink and skidoo O&M. We have liability insurance but we
do not have board insurance which would cover mismanagement of funds and
environmental issues.) A discussion among the group on subcommittees.
Subcommittees need to know their working budget. If a change needs to be made
they need to ask in advance of the release of funds as often this needs a
motion, a board quorum and members approval.
·
Audit- We have had a budget of over $30,000 for 4
years and we are expecting that the Societies Registrar will not waive an audit
again this year.
·
New projects include a survey. This would cover the
wants of the community, how to recruit volunteers, building use and fees/funds.
Telephone survey planned for August or September. A line item of $5000 has been
included in the budget. The Fire
Society is interested in doing a survey about fire safety i.e. access to your
home in an emergency, safety concerns such as propane or oil tanks, etc.
·
We budgeted $4000 for a recreation director and
Sport and Rec has matched that amount. We will be advertising shortly for a
position to run from July to March if the budget is approved and the members are
in favour.
·
A discussion about the skidoo and trail upkeep.
Money has been budgeted for trail upkeep.
·
The society will try to get a list of local people
who have skills and services so that when work needs to be done we can hire
locally.
A
summary of the budget was presented.
Income
$210, 180
Expenses
$214, 285
Net
-$4,105
Bank
Balance
$22,186
GIC
$5000
Net
budget
-$4, 105
End
Balance
$23, 081
Pat
Healy moved to accept last year’s financial statements for 2003/04. Bucky
Koebke seconded. All in favour. None opposed. Motion carried.
Judy
Corley moved to accept the proposed budget for 2004-05 with the addition of
$2000 for Canada Day. Pat Healy seconded. All in favour. None opposed. Motion
carried.
Judas
Creek: Drew Whittaker, Tiffanie Tasane, Judy Corley, Pat Healy
New
Constabulary: Donna Larsen
Old
Constabulary: Bucky Koebke
Ward
4: Lisa Snyder, Perry Savoie, Bill Diment
McClintock
Vally Rd: open seat
Marion
Diment will stand by as the 10th seat in the event that no member
from the open ward puts a name forward.
Blair
Corley moved to accept the slate. Mike Larsen seconded. All in favour. None
opposed. Motion carried.
Meeting
adjourned.