Marsh Lake Community Society General Meeting

March 26, 2003

Minutes

1.      Meeting called to order at 7:05 p.m. by Donna Larsen, president.

2.      Minutes from previous meeting were passed out.

Motion : that the minutes be accepted as presented.

Moved by Judy Corley, seconded by Bobby Magnusson. Motion carries.

3.      Additions to the agenda.

No additions at this time.

4.      Correspondence

¨      A copy of the Speech from the Throne was received from YTG.

¨      A package was received from Molson’s Canada with information on applying for funding for recreational purposes.  Donna is currently working of the application.

¨      RPAY sent some posters for upcoming events.  Distributed at meeting.

¨      A number of copies of a brochure re: Land Claims were received from DIAND

¨      RPAY requested a letter of support for their upcoming funding application to YRAC. Jan Milner has agreed to write this letter.

¨      Our MLA, Patrick Rouble sent a copy of the YTG directory.

¨      Email received from Verna Hart resigning her seat on the Board effective immediately.

¨      2 items deferred to Old Business

i) letter from Patrick Rouble with attached letter from Premier Fentie

regarding Marsh Lake being registered as a ‘designated place’ in the next census.

            ii)letter from Minister of H&SS, Peter Jenkins, regarding the AED (defibrillator).

5.      Treasurer’s Report

Treasurer and book keeper not present.  President Donna Larsen reviewed current budget.  There is presently $18, 995.89 remaining in the budget.  Donna made 2 suggestions to the membership:

i)                   that the membership delete/add items for the 2003/04 budget and give permission for the board to draft a budget for presentation at the AGM,

ii)                 that we set up a reserve fund in the form of a GIC.

Motion:  That the board look into and possibly invest the extra cash flow into a GIC before the end of the month.

Moved by Sam Cawley, seconded by Shirley Koebke.  Motion carries.

Much discussion regarding liability insurance and “board” liability insurance.  Board to look into estimates due to general increases to insurance premiums and the possibility that we may now need board liability insurance.

Loppet committee raised the potential budget line item of new equipment (snow mobile and track setting equipment).  Approximately $15,000.

6.      President’s Report

All is moving ahead.

7.      Old Business

Population Estimates- letter read from Dennis Fentie who has promised to begin the process of having Marsh Lake officially declared a ‘designated place’ by April 15, 2003.

McLintock Land- LARC has agreed to leave our application file open.  They request a letter outlining our plans for the land.  Sam suggests we write the letter asking for the scope of possible plans to be broadened.  Suggests we write the letter before the end of the fiscal year.

Newsletter- Tiffanie to contact Rob Alexander and proceed with this project.

Youth Crime Prevention- Currently underway.  Wilderness First Aid and Survival Classes successfully completed.  The group is looking for adult volunteers to accompany them on their snowmobile trip in early April.  Spring break bus to Mt Sima underway.   There may be some left over ski passes that MLCS could use as prizes, etc.  Seniors/disabled program available to those who need it.

Defibrilator- MLFS raised lots of funds through their campaign.  ($7000)  A cheque has been written to purchase the equipment.  MLCS will, therefore, not be donating the $500. (see motion from meeting Jan, 29/03)

Letter received from Peter Jenkins read to membership.  Donna suggested that MLFS push to keep their name on the list when the equipment becomes available as it would be good to have this type of equipment available at both ends of the lake.  Irv Harper to hold an open house/public information session on the use of the equipment and heart disease and health when the Fire Society receives the defibrilator.

Public Meeting- Approx 27 people in attendance.  Survey results presented.  Donna read the letter she wrote to Glen Hart requesting funds to begin planning of the multi-use building.  The money we requested has not been approved. 

Donna offered answer to question raised at that meeting as to why the surveys were numbered.  Because some surveys were mailed and others hand delivered, they were numbered to prevent the opportunity of an individual submitting more than one survey.

Board discussed having someone (contractor) come and look at both sites to see about the feasibility of building on each.  Could alert us to red flags or eliminate one site as a possibility.  Approx cost is $1000.  Much discussion on this topic.  Will wait until after meeting next week with Lands, LAC, Donna, Lucy, Sue Meikle and her supervisor  to decide if we will spend the $1000 to have this done now.

Ice Rink- Concern raised re:  puck board not properly affixed.  Suggestion to contact Justin Argen (youth coordinator for Crime Prevention project) to have this repaired.  Judy will contact Justin and suggest that he confer with Rod Boyle for advice and supervision. 

Loppet- Fun, fun, fun!  Very successful.  The event made money.  Folks had a great time and the weather fully cooperated.

Playground- Lucy would like to apply for funding to have area landscaped this summer.  Would like to apply for funding that would employ local youth to do the work.

July 1- Donna has submitted the application.  $800 request for band and tent.  Event to take place at the skating rink.

Molson application- Donna is in the process of filling out the application.  Has asked Skookum for an estimate to pave the rink which has not yet been received.  Mt Lorne informed us that it cost them $1600 to have their rink paved.  This figure includes the resurfacing and leveling which was recently completed at Judas Creek rink.  Suggestion from membership that we inquire as to whether the highway will be paved this year.  This may lead to a reduction in the cost of paving if crews are already in the area.

Website- minutes and budget will be posted soon.  The website is currently up and running.  Mike requested photos from the Loppet if anyone has some available. 

New Business

AGM- AGM to be held on May 7, 2003.  A new board will be elected and we need representation from each of the 5 wards.  A new budget will be approved.  A panel discussion will occur before the meeting with members of other communities who have multi-use buildings to discuss what has been successful (or not) for them.

Motion to adjourn.

Moved by Bobby Magnusson and seconded by Bucky

Meeting adjourned at 8:35 p.m.