Marsh Lake Community Society

Annual General Meeting

May 15, 2003

1. The meeting was called to order at 7:00pm with 14 people present.

2. Donna Larsen provided background concerning the multi-use community building.

- communication with government regarding funding

- options for location

- board drafted an expression of interest letter to the government; an expression of interest may be advertised, but is not a call for proposals.

3. Guest speakers:

i. Doug, a resident of Mt. Lorne, provided information on the development and use of the Mt. Lorne community centre.

- population of Mt. Lorne is about 250

- building constructed in 1991 -- 3000 sq. ft.

- no formal planning process

- building committee went to CDF with a design, were funded, and built it

- funded by CDF and Lotteries; CDF paid for materials and project manager

- volunteer labour

- $25 family membership

- hall rental provides income

- recreation director for the past 2 years - $20,000 per yr. Rec. director initiates programs and raises money

- community owns the building and leases the land

- liability insurance becoming a problem

- expandable outdoor space increases usable area; ie. roofed area for big events

- security - could live in for free and serve as watch person.

ii. Sue Meikle, Sport and Recreation Branch, offered information and suggestions.

- think about the future; construct a building that can be added on to.

- recreation director valuable; can’t do everything with volunteers

- revenue from outside meetings

- can approach CDF and the government for funding

- storage area essential

- security necessary

- consider -- winter heating system, windows; cleaning - who does it? day care codes; social events -- bar codes, washrooms

- office for rec. director, L.A.C.

- Sport and Rec. now covering liability insurance

- sample floor plans are available

4. Financial Statement and Budget

- Lucy Skuba presented and discussed the financial statement and budget for the year ending March 31, 2003; copies were distributed to those present.

- discussion re. Youth Crime Prevention funds; between $6000 and $7000 remaining from the $11,000 donation; Drew Wittaker volunteered to help coordinate a youth project.

Motion: to accept the Financial Statement for the year ending March 31, 2003. Moved by Drew Wittaker, seconded by Judy Corley. Carried.

Motion: The Marsh Lake Community Society requests that the Yukon registrar exempt an audit for the 2002-2003 financial statement. Moved by Ray Magnuson, seconded by Pat Healy. Carried.

- discussion regarding reserve O & M of $27,892.

- suggested that money be allocated for special projects in a fund such as GIC.

Motion: To move $5000 into a one year GIC as a contingency fund. Moved by Blair Corley, seconded by Mike Larsen. Carried.

- Lucy presented the proposed budget for April 1, 2003 to March 31, 2004.

Motion: to accept the proposed new budget for the year 2003-2004. Moved by Pat Healy, seconded by Ray Magnuson.

5. Election of board members.

Judas Creek - Tiffanie Tasane, Judy Corley

New Constabulary - Donna Larsen, Jan Milner

Old Constabulary - Ray Magnuson

McClintock Valley - Lucy Skuba

Army Beach - Lisa Snyder

- three more board members are needed

Meeting adjourned at 8:50pm and was followed by a wine and cheese social.